Effective agendas increase the productivity of meetings because they establish what needs to occur before, during, and after a meeting. It helps everyone get on the same page on what needs to be done, and done right enables teams to quickly address key issues.
Depending on the meeting’s purpose and the needs of your business, agendas can be simple or complex, tightly scripted or casual. What follows are five different examples, formal to informal, of agendas that enable teams to move fast and execute effectively.
5 Meeting Agenda Templates
Creating an effective meeting agenda depends on the situation: Who is meeting? What needs to get done? Is this a large, formal event or a smaller team check-in? Based on the need, agendas can take on very different forms. What follows are five examples of agendas to suit different purposes.
Sample Board Meeting Agenda Template
This example covers a more formal situation for a board meeting which includes recording and review of formal meeting minutes.
Sample Internal Team Meeting Agenda
A more informal example is a weekly sync. Often these can be distributed via email or in a calendar invite prior to the meeting. It’s a list of topics to cover without the formality of recording who is in attendance when it’s a group . that is regularly meeting.
Sample Project Team Meeting Agenda
Projects that involve larger teams, cross-functional stakeholders, or more coordination may have slightly more detailed agendas including action items and responsibilities in order to establish expectations.
Sample Club Meeting Agenda
In this example, this club meeting agenda is established as a way to set expectations for how long each discussion area will take and who is responsible for what. This is appropriate when people need to pre-plan their content, and for longer meetings.
Sample Informal Project Check-In Meeting Agenda
Teams that meet regularly may simply need an informal bulleted list to stay on track during their regular meeting.
Notejoy is a more effective way to manage your meetings
Running effective and productive meetings is more than just establishing a great template – it’s about managing the communication of information around the meeting. Is everyone on the same page about what the meeting’s topics and goals are? Have decisions been shared with everyone who needs to know? If you missed the meeting, how can you catch up on the details? Ensuring that the right people have access to information both in the meeting room and after is vital to operating a successful organization.
Notejoy is an effective solution for teams that want to manage their meeting agendas and notes to get and stay on the same page. It fundamentally changes the way that work is done.
Managing meetings in Notejoy is different for three reasons:
Real-Time Collaboration – As a cloud-based solution, Notejoy allows you to share your meeting agenda in advance with internal and external collaborators. These collaborators can view, discuss, and comment on meeting agendas as well as view the latest version.
Always in Sync – Rather than managing different versions of agendas or multiple threads of conversation, Notejoy allows the entire team to always see agendas including changes and discussions at the same time.
Improved Search and Visibility – With meeting notes and discussion comments documented directly in the agenda, teams can keep details in context and maintain one system of record for everything that happened. Manage who has access to what information, and enable team members old and new to search across past and current meeting content.
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Related Resources
- How to Take Meeting Minutes
- How to Improve Meeting Notes with Notejoy Templates
- Effective Meeting Agendas with Examples
- Meeting Minutes Templates and Examples
- Three Meeting Minutes Samples
- Using Notejoy for Stand Up Meetings
- Notes for Stand Up Meetings
